Glen Burnie Park Swim Club

Board of Directors Positions



All Board Members:

  • Are bonded (covered by D&O Insurance) positions elected by General Membership

  • All are non-paid volunteer positions that qualify for a half-price membership per GBPSC By-Laws

  • Must attend all monthly board meetings. Can be voted off Board for missing three consecutive meetings

  • Responsible for ensuring GBPSC Safety and compliance with laws, bylaws, & Club rules

  • Act in a professional manner in all dealings associated with GBPSC

  • Must know and understand Club Bylaws, Rules and Board Policies to communicate to employees and Members

  • Act in a “Membership Liaison Role” to resolve, educate, or communicate any problems/issues that arise



President

Primary Duties:

  • Serves as Chief Executive Officer of the Club

  • Presides at Board meetings

  • Appoints all standing and temporary committees

  • Ensures continued compliance with the ratified Club’s Bylaws and annually adopted Club Rules

Preferred Qualification:

  • Experience in managing non-profit organizations

  • Basic understanding of financial planning and accounting practices

  • Understands and is able to execute to GBPSC bylaws

  • Familiarity with Google Docs/Google Drive, or willingness to learn and use



Vice President – Administration

Primary Duties:

  • Attend to the business and financial operations of the club

  • Prepare and submit an annual budget and financial statement to the Board of Directors for presentation to the membership

  • Conduct all administrative responsibilities associated with developing, educating, and & processing the Club’s Membership applications

  • Provide guidance to the Treasurer

Preferred Qualification:

  • Basic understanding of financial planning and accounting practices

  • Familiar with communication programs used with membership or a willingness and ability to learn

  • Familiarity with Google Docs/Google Drive, or willingness to learn and use



Vice President – Operations

Primary Duties:

  • Attend to the construction, operation, and maintenance of the Club’s facilities

  • Oversee the opening and closing of pool facilities each year, arranging for needed repairs or purchases of equipment, chemicals, and other supplies

  • Coordinate with pool board and treasurer to establish budget for pool repairs, capital expenditures and operating cost

  • Assist lifeguard manager in preparing for annual pool inspection by Anne Arundel County

  • Monitor water quality and chemical levels during season, providing advice and assistance to lifeguard manager

  • Enforce approved rules, regulations and procedures applying to member usage and employee operation

Preferred Qualification:

  • Have working knowledge of electrical, plumbing and mechanical systems; possess managerial, leadership and fiscal budget abilities

  • Have or willing to become a Certified Pool Operator in Anne Arundel County

  • Demonstrate poise, confidence, maturity, tact and leadership in all dealings with the Membership and their Guests during problem resolution opportunities

  • Familiarity with Google Docs/Google Drive, or willingness to learn and use



Secretary

Primary Duties:

  • Prepare agenda prior to Board meeting

  • Record the minutes of all meetings, provide to other Board members for approval, and post when approved

  • Maintain all official correspondence of the Club, including the monitoring of post office box

  • Maintain official historical Operations Binder detailing the business conducted during the year

  • Prepare, post, and/or mail all notices of meetings and elections to Membership as required

  • Check and forward, discard or respond to incoming voice messages on Club’s answering machine

Preferred Qualifications:

  • Familiar with communication programs used with membership or capable of becoming familiar with them

  • Familiarity with Google Docs/Google Sheets/Google Drive and Microsoft Word and Excel, or willingness to learn and use

  • Possess a positive attitude, strong attention to detail, and maintain a well-organized approach to tasks with clear communications of needs or expectations.



Treasurer

Duties

  • Receive and be the custodian of all funds of the Club, depositing them into financial institutions

  • Maintain accurate records of accounts and memberships of the club

  • Pay all approved or budgeted expenses or outlays by checks signed by the President or Vice President

  • Prepare and file all tax returns and financial reports required of the Club

  • File all necessary documents with IRS, State, etc.

  • Process all required payroll transactions

  • Provide updated Monthly Financial Reports to Board

  • Collect, track and deposit funds from the cash box

Preferred Qualifications

  • Possess an accounting/bookkeeping background, in either public or private industry, with Payroll experience and quarterly tax filings. Computer and computer experience required to run financial software

  • Familiarity with Google Docs/Google Drive, or willingness to learn and use

  • Familiarity with QuickBooks



Social Director

Duties

  • Maintains the overall operating schedule/calendar of the club

  • Responsible for the development, promotion, and management of social activities, such as special events, pavilion/pool rentals, and fundraisers

  • Maintain Club’s email list with input from the Vice President - Administration

  • Keep membership informed about upcoming events at the pool through posters, newsletters, email notifications and social media accounts

  • Maintain Club’s presence on Social Media: Facebook, Twitter, Yelp etc. Respond in timely manner to any messages posted to Club

  • Oversee the management of each event by coordinating or providing appropriate supplies and activities

  • Works closely with the Swim Team Director in the scheduling of swim team events, managing volunteers, and overseeing concessions during home swim meets

Preferred Qualifications

  • Understanding of Best Practices with Administering Twitter and Facebook pages

  • Ability to take input from multiple sources, sometimes complex ideas, and distill into easy-to-understand communications

  • Possess a positive attitude, strong attention to detail, and maintain a well-organized approach to tasks with clear communications of needs or expectations.

  • Familiarity with Google Docs/Google Drive, or willingness to learn and use



Swim Team Director

Primary Duties:

  • Responsible for the management of the Glen Burnie Park Dolphins Swim Team

  • Recruits and works with coaches to plan the season and keeps track of team registration

  • Develops and manages the Team’s budget and expenses

  • Maintains the Team’s Swimtopia site and communicates with parents throughout the season via email, in person, or by phone

  • Works closely with the Social Director coordinating meets & events with the pool schedule and is the main point of contact for the swim league and other area teams

  • Keeps our supply of ribbons stocked, and runs and prints reports of swimmers' best times to be shared with parents and posted at the pool

  • Coordinates group/private swim lessons with our coaching staff

Preferred Qualifications:

  • Familiarity with general swim team/aquatics practices

  • Knowledge of CMSL Bylaws and Rules of Swimming Competition (RSC)

  • Registered CMSL Stroke & Turn Judge or Official

  • Familiarity with Swimtopia and Google Docs/Google Drive, or willingness to learn and use



Personnel Director

Primary Duties:

  • Hire a lifeguard manager each summer to direct the operations of the pool. Monitor the lifeguard manager’s job performance

  • Assist the manager in the hiring of the staff for the pool

  • Purchase the equipment for the lifeguards (uniforms, whistles, backboard, etc)

  • Monitor and set the payroll for the season. Determine the lifeguard budget for the season

  • Work with the manager to stay within the budget

  • Assist the manager with lifeguard and member management when necessary

  • Conducts performance appraisals, handles discipline and termination of employees

  • Notify the manager of Board of Directors meetings and decisions

Preferred Qualifications:

  • Knowledge and experience in pool management operations

  • Experience in managing seasonal employees

  • Human relation skills to create an effective working relationship with all employees and membership

  • Red Cross CPR, First Aid & AED Certification

Members at Large

May be established for the purpose of recruiting or training person(s) as future candidates for positions on the Board of Directors. They will work with the President and/or Vice President in performing duties of the Board.